Original P.O. and Accounting View with PSL+

When using the PSL+ integration, DPO separates the original approved Purchase Order information from subsequent accounting-related processing.
This ensures that the P.O. as originally approved remains available for reference and audit purposes, while accounting information can continue to be updated independently.

What Happens When a P.O. Is Fully Approved?

Once a Purchase Order reaches final approval:

• The approved P.O. data is preserved in its approved form.
• The original purchasing data remains unchanged unless an amendment is created.
• A separate Accounting/Edit view is available for subsequent accounting processing.

This allows users to distinguish between the original purchasing information and the information used for ongoing accounting processing.

Original P.O. Items

The Original P.O. Items tab shows the purchasing information of the approved P.O.

This information is preserved so that users can continue to see the P.O. in its approved state, even if subsequent accounting processing results in changes to the accounting representation of the P.O.

P.O. Items – Accounting/Edit View

The P.O. Items tab provides the Accounting/Edit view when the PSL+ integration is enabled.

This view reflects accounting-related processing and can include:

• Invoice matching results
• Item splits created during processing
• Chart of Accounts updates
• Add Field updates

These updates are maintained independently from the original approved P.O. information.

Why Are the Two Views Different?

The two views serve different purposes:

• Original P.O. Items preserve the approved purchasing information.
• P.O. Items / Accounting View reflects subsequent accounting processing.

For example, invoice matching or accounting processing may result in an item being split or accounting fields being updated. These changes can be reflected in the Accounting View without changing the original approved purchasing information.

This provides a clear separation between purchasing and accounting and helps maintain the integrity and auditability of the approved P.O.

Original P.O. Items:

P.O. Items / Accounting View:

Original P.O. PDF

Once a Purchase Order reaches final approval, DPO also generates an Original P.O. PDF tab.
The Original P.O. PDF provides a persistent and downloadable record of the P.O. as it was when the approval workflow was completed. It remains available for audit and reference purposes.

Original P.O. PDF vs. Standard P.O. PDF

DPO provides two different PDF representations of the Purchase Order:

• Original P.O. PDF – Preserves the approved P.O. as a permanent record.
• Standard P.O. PDF – Reflects the current state of the P.O., including subsequent updates, attachments, and comments.

The standard PDF icon remains available in the P.O. View and continues to provide the current version of the Purchase Order.

When Is an Amendment Required?

Accounting-related processing can be reflected in the Accounting/Edit view without changing the original approved P.O.

If the approved purchasing information itself needs to be changed, an amendment must be created. The release documentation specifically states that the approved purchase data remains unchanged until an amendment is created.

For more information, see Amending Purchase Orders with PSL+.

Questions or need help?
Our customer support is always available to help with any questions or setup assistance

Contact us
Email: support@digitalpurchaseorder.com
Support: +1 888 376 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call
We look forward to hearing from you.

Updated on: 28/08/2026