Articles on: Invoices

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Edit Mode in DPO

The Edit Mode allows you to make changes to invoice data, even if it is still linked to a purchase order (P.O.). However, not all fields are editable. The editability depends on whether the invoice is approved and which parts are linked.

Editing an Invoice and COA

The COA can be edited at any time before the invoice is final approved
To edit all fields or remove the invoice, unlink the PO first. For step-by-step instructions, see “Send, Remove & Unlink Approvals”
A P.O. link does not block Edit Mode, but certain item fields remain locked

What can you edit in Edit Mode?

General invoice-level data such as:

Total Gross
Invoice Number
Supplier IBAN
Department

Not editable: Line items that are already linked to a purchase order

Item Gross
Taxes
Item Net/Gross
Supplier

Edit Chart of Accounts (without Edit Mode)

If you only need to update the Chart of Accounts, you can do so without removing the invoice from the approval workflow.

There are two ways to edit the account coding:

See the two options you have:

Option 1: Edit in Image Focus

Open the item you want to edit

Click the pencil icon to make the fields editable

Make your changes to account numbers, cost centers etc
Click Save Changes to apply your changes

Option 2: Edit in Item Focus

Use Item Focus for a quicker overview of all invoice items together.

Switch to Item Focus using the toggle in the top-right corner
Click the pencil icon next to Chart of Accounts

Make your changes
Click Save Changes

Note: Editing the Chart of Accounts does not remove the invoice from the approval workflow.

How to enter Edit Mode

Open your invoice
Click on the top: “Edit Mode”
Confirm that you want to remove the invoice from the approval workflow

Make your desired changes to the available fields
Click “Save” to confirm the changes

Note that Taxes and supplier can only be changed after an unlink has been performed from the P.O.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 29/05/2026

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