Close Purchase Order in DPO

The Close Purchase Orders feature in DPO helps you finalize completed P.O.s by moving them into a Closed folder. This keeps your focus on active orders while maintaining a full record. The guide explains how to close P.O.s manually or automatically, adjust permissions, and reopen them if needed.

How to Close a Purchase Order

Close a P.O. Manually

1. Go to Purchase Order
2. Open the relevant P.O.
3. Click “C” in the PO preview
4. The purchase order will be moved to the Closed folder
5. You can access the Closed folder using the filter menu at the top.

5. Or close the P.O. directly using the C icon at the top right of the order

You don’t see the checkmark icon (Close) in the P.O.?

Activate the corresponding permission

If you are not an admin: Contact your DPO Book Administrator to request access.

If you are an admin:

1. Open Settings → Users.
2. Open the relevant User Profile
3. Navigate to: Permissions
4. Enable the following permissions:

• Can close P.O.s

5. Click Save to confirm your changes

Use the Auto-Close Feature

Navigate to Settings → P.O. Settings and scroll down to Auto-close purchase orders. Choose when purchase orders should be closed automatically—when they are fully delivered, fully invoiced, or both. Optionally, enable automatic re-opening if the delivery or invoice status changes again.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 29/05/2026