P.O. Overview in DPO

The View Purchase Orders feature in Digital Purchase Order (DPO) lets users easily access, search, and manage existing P.O.s. Whether checking approval status, invoice details, or filtering by supplier, department, or date, this tool streamlines your workflow and improves transparency. Upon login, DPO opens directly in the View section, giving you instant access to all current purchase orders.

How to View Purchase Orders

After logging in, you will be taken directly to the View Purchase Orders screen → this opens the Purchase Orders (P.O.) overview.

Display & Status Information

Each P.O. is displayed in its own section and includes the following elements:

General Information

• P.O. number
• Supplier name
• Department
• Created date

Status Indicators

• Approval status (e.g. Final Approved, Pending, Declined)
• Color indicators for quick visual identification of the processing status

Amounts

• Total: If this option is enabled, the exchange rate is also displayed

Using Filters to Refine Results

On the left sidebar, filter your view by:

• My P.O.s
• All P.O.s
• Budget
• Department
• Supplier
• Expenditure Type
• Currency

Filter by P.O. Status

Further refine your results using P.O. status:

• Approved & Pending
• Pending (Orange) → The P.O. is still in the approval workflow.
• Approved (Green) →The P.O. has been successfully approved according to the configured approval workflow.
• Declined (Red) → The P.O. was declined by a reviewer in the workflow. It can be amended and submitted for approval again.
• Final Approved & Closed → The P.O. has been approved and closed at the same time.
• Not Closed
• Void → The P.O. has been deleted and cannot be amended.
• Amended
• All

Sort Your Results under Filter Options

Sort purchase orders by:

• P.O. No. (ascending)
• P.O. No. (descending)
• Most Recent
• Last Recent
• Last Modified

Define a Date Range

• Narrow your results using a specific time period

Use Keyword Search

• Enter any term related to your P.O. (e.g. item name, supplier, description) in the search bar

More Filter Options

For more advanced searches, you can use the Filter Options:

• Open Filter Options to access additional filtering criteria
• Combine multiple filters to narrow down your results
• You can close the filter panel on the right side at any time

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you.

Updated on: 29/05/2026