How to Use Filter Options for Invoices

The filter and sort functions allow users to narrow down the list of displayed invoices, for example, by date, supplier, or status. At the top of the invoice overview, you’ll find all the key tools to customize the view, quickly locate specific entries.

Invoices by Filter

The sidebar provides quick-access filters that help users navigate invoices:

My Invoices: Displays only the invoices created or edited by the logged-in user
All Invoices: Complete list of all invoices within the system
Invoices by Department: Grouping and filtering based on assigned departments
Invoices by Supplier: Filtering by suppliers

At the top of the page, you can also use the following options:

Invoices by Status: Filter invoices by status (e.g. Approved, Pending, Matched, Unmatched)
Invoices per Page: Select how many invoices are displayed per page (e.g. 10, 25, 50)
Search Field: Use free-text search to find invoices by number, supplier, amount, or keywords

Use More Filter Options to refine and sort your results more precisely:

Date Filter: Define a start and end date to display invoices from a specific period
Sort By: Choose between Most Recent, Least Recent, or Last Modified
Supplier Code: Filter invoices by a specific supplier code
Payment Date: Filter invoices based on their payment date
Export Status: Show invoices that are exported or not exported

You can close the filter sidebar using the « icon on the side and reopen it via the filter icon at the top.

Filter by P.O. Linking Status

If P.O. matching is enabled for your DPO book, you can also filter invoices based on their P.O. linking status.

NO P.O. Link – Shows invoices where all items are linked with NO P.O.
P.O. Links Only – Shows invoices where all items are linked to P.O.s.
At Least One P.O. – Shows invoices where at least one item is linked to a P.O.

Note: These filter options are only available when P.O. matching is used in the DPO book.

Enable the “Can Filter Invoices by Approver” Filter

If the Approver filter is not visible, check the user's permissions:

Go to Settings → Users.
Open the relevant user profile.
Select Permissions.
Enable the corresponding "Can Filter Invoices by Approver" permission.
Save the changes.

The user will then be able to use the Approver filter in the Invoice Overview.

Questions or need help?
Our customer support is always available to help with any questions or setup assistance

Contact us
Email: support@digitalpurchaseorder.com
Support: +1 888 DPO 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call
We look forward to hearing from you.

Updated on: 01/09/2026

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