Suppliers in DPO

In this section, you can manage suppliers and add new ones. To make the process more efficient, DPO offers the option to automatically assign supplier codes

Supplier Settings

Before creating new suppliers, you can define settings that will automatically apply to all newly created suppliers.

For example, you can define:

• address or email address as mandatory
• that P.O.s can only be created with existing suppliers
• that supplier codes must be unique

Simply enable the required options using the corresponding checkboxes.

Add a New Supplier

1. Click on "+ ADD NEW SUPPLIER" to create a new entry
2. If automatic supplier code generation is disabled, the supplier code must be entered manually
3. Fill in the required information:NameAddressContact informationBank details
4. Click “Save”

Import Large Supplier Lists

If you want to import a large supplier list, the DPO Support Team can handle the import for you.

How it works

1. Open: Settings → Import
2. Download the appropriate import template
3. Fill in all relevant information such as:

• supplier codes
• names
• contact details

4. Send the completed file to:** [support@digitalpurchaseorder.com]()

The DPO Support Team will then upload the data for you.

Optional Automatic Supplier Code Assignment

You can streamline supplier management by enabling automatic supplier code generation.

1. Go to Settings → Suppliers
2. Turn on Automatic Supplier Code.
3. After activation, you can define:

• starting value
• minimum number of characters
• optional prefix (e.g. SUP)

4. Click “Save” to apply the settings.

Benefits of Automatic Supplier Codes

• Consistent supplier codes
• Prevention of duplicate suppliers
• Ensures every supplier has a code

Identifying Suppliers Without a Code

Use the arrow in the supplier list to sort suppliers by supplier number.

Suppliers without a code will automatically appear at the top of the list, allowing missing codes to be identified quickly.

• Bookmark-Icon: If you see this next to your supplier, it means that something has already been created for that supplier

Important: As soon as the first expense report is created for a supplier in the Expenses section, the supplier will initially be created without a supplier code.

The missing code must then be added manually.

Changes made to a supplier automatically affect all linked documents.

Optional: Find Suppliers Without a Code in the SESAM Export

Suppliers without a code can also be reviewed in the SESAM export under Check Issues → Warnings. There, all suppliers without a code are displayed, allowing you to add missing codes as needed.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 29/05/2026