Invoice Overview in DPO

The Invoice Overview lists all invoices in the system with their status, submission date, and supplier. Filters let you quickly find invoices by department, supplier, status, or date.

The Invoice Overview is accessible via the INVOICES in the main navigation. It provides a central overview of all invoices recorded in the system, regardless of their status.

Best Practices

See all your Invoices in one place — including Approval status, P.O. linking status
Rely on status color codes to stay on top of approval progress at a glance
Use filters to find exactly what you need: by department, supplier
Use Advanced Filter for more detailed searches
Download your Invoices as PDFs — individually or in batches

Invoice Display & Status Information

Each invoice is presented in its own section, containing the following elements:

General Information

Supplier name
Invoice number
Supplier code (if assigned)
Invoice date

Status Indicators

Approval status (e.g. Final Approved, Pending, Declined)
Matching status (e.g. Matched, Not Matched)
Color coding for fast visual identification of processing status

Amount Display

Net Amount: Value excluding taxes and fees
Gross Amount: Total including taxes

Image Focus & Item Focus

Two different invoice views are available.

Image Focus (Default View)

In Image Focus:

the invoice image is displayed on the left
the invoice items are displayed on the right

This view is especially useful for visually reviewing the invoice.

Item Focus

Using the switcher in the top right corner of the invoice, you can switch to:

Item Focus

In this view, all invoice items are displayed in one central overview, making it easier and faster to review and edit positions.

Invoice Overview

Clickable Invoices: Clicking an invoice opens a detailed view with full information, attachments, and comments
Multi-level Approval Process: Shows the full approval chain, including status and responsible approvers
Direct Links to P.O.s: Connects the invoice to relevant purchase orders (P.O.)
Download Invoice: Download the invoice as a file for your records
Use the three dots (⋯) menu to remove the invoice from the approval workflow if needed

Tracking sheet Overview:

Selected Invoice: The invoice you are currently viewing, including the attached items.

Linked PO: The Purchase Order that has been matched to the invoice, showing a cost overview.

Linked Invoices to PO: Displays all invoices that have been linked to this Purchase Order.

P.O. Link in the Invoice

When invoices are matched with purchase orders (P.O.s), DPO will automatically show whether the invoice amount is over or under the corresponding P.O. Item.