This article is also available in:

User Absence - Old DPO Design

User substitution allows you to assign another user to handle tasks and approvals during someone’s absence, ensuring workflows continue without interruption. The substitute can be set for a specific time period and for selected P.O. books, and this information will be visible in the calendar.

Already using DPO's new design? You can find the corresponding article here

Setting Up a User Substitution for Absence

Go to the Admin section > User
Go to the profile of the user who will be absent
Under Substitution, assign the additional user who will take over
Click Save

A substitute can also be added directly in the user profile in the calendar.

Navigate to Admin → User Absences
Enable Substitution
Refresh the page

In the second window, select the user who will be absent

Define the Absence Details → In the second window, enter the From and Until dates
Select the PO books this substitution applies to → Click Add

The absence will now appear in the calendar view for tracking

Note: This does not affect visibility. It only changes the approval levels for the person taking over during the absence.

Any Questions?
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
Or schedule a free demo – we look forward to hearing from you

Updated on: 14/07/2026

Was this article helpful?

Thank you!