User Absence in DPO

User substitution allows you to assign another user to handle tasks and approvals during someone’s absence, ensuring workflows continue without interruption. The substitute can be set for a specific time period and for selected P.O. books, and this information will be visible in the calendar.

Setting Up a User Substitution for Absence

Go to your Settings > User
Go to the profile of the user who will be absent
Under Substitution, assign the additional user who will take over
Click Save

A substitute can also be added directly in the user profile in the calendar.

Navigate to Settings → User Absences
Enable Substitution
Refresh the page

In the second window, select the user who will be absent

Define the Absence Details → In the second window, enter the From and Until dates
Select the PO books this substitution applies to → Click Add

The absence will now appear in the calendar view for tracking

Note: This does not affect visibility. It only changes the approval levels for the person taking over during the absence.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 29/05/2026

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