Invoice Inbox in DPO

The Invoice Inbox is the central hub for receiving supplier invoices, ideal for digital and remote workflows. Suppliers can email invoices directly to DPO, where they’re collected for the accounting team to review. Invoices are first checked here before being matched (if P.O.s are active) or approved, ensuring only verified invoices move into the approval workflow.

First Steps for Invoices in DPO

After your project was set up, we sent you your invoice email address. If you haven’t received it or can’t find it anymore, it can be found under Invoice Settings.

Simply forward invoices to this address to upload them into DPO.

Steps of how to get an Invoice into DPO

Step 1: Forward the invoice to the assigned Book email address.

Step 2: Open the Invoice Inbox and validate the invoice details.

Step 3: Match the invoice to a P.O. or process it as a Non-P.O. invoice.

Step 4: Send the invoice for approval based on the configured approval settings.

Invoice Inbox Overview

Displays new and unprocessed invoices that have been submitted but not yet matched or approved
Invoices are automatically sorted by submission date (most recent at the top by default)
Clearly shows who submitted the invoice into the system via email

Review Invoices in the Invoice Inbox

Open the Invoice Inbox rom the menu on the right side
There you will see a list of all invoices that have not yet been validated or stored in the archive

From here, you can:

open an invoice to start the validation process
remove an invoice from the list using the bin icon on the right side
or download the invoice

Invoices in the Inbox are not yet part of your approval list. Only after they are matched or approved will they appear in the standard invoice views. This ensures a clear separation between incoming data and processed documents.

Sort and Search Options

Offers multiple sorting options, including:

Ascending or descending order
By sender
By supplier
By date
Supplier name
Submission date
Sender identity

Don’t See the Invoice Inbox Tab?

If the “Invoice Inbox” tab is not visible, you likely do not have the required permission.

Step 1 (For non-admin users):

Contact your DPO Book Administrator to request access.

Step 3 (For admin users):

Navigate to Settings → Users
Open the relevant user profile, and go to Permissions.
Enable the Can manage invoices checkbox, then click Save to confirm your changes.

Next Step: Learn how to validate an invoice in the Invoice Inbox and explore the available functions when working with invoices.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 29/05/2026

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