How to Create a P.O. for Contracts in DPO
Long-term or contract-based P.O.s can easily be managed in DPO using different approaches, depending on how invoices should be matched over time.
Option 1: One Item for the Full Contract Period
Create one P.O. with:
- a single item
- the full contract value
- the complete contract period
Example:
- Annual Software License
- January–December 2026
- Total Value: €12,000
All incoming invoices can then be matched against this one P.O. item until the total amount has been fully used.
Option 2: Multiple Items for Scheduled Invoices
Alternatively, you can create one long-term P.O. with multiple items.
Example:
- 1 P.O.
- 12 items
- one item per month
Each monthly invoice is then matched against its corresponding P.O. item.
Example:
Item | Period | Amount |
|---|---|---|
Item 1 | January 2026 | €1,000 |
Item 2 | February 2026 | €1,000 |
Item 3 | March 2026 | €1,000 |
Save a P.O. as a Template
Recurring contract P.O.s can be saved directly as a template during creation.
This allows the same data to be reused quickly in the future without entering everything again.
- Save as Template → for recurring P.O.s
- Save as Draft → if the P.O. should be completed later
Templates are user-specific and only visible to the user who created them.
Recommendation
- Use Option 1 for flexible or usage-based contracts
- Use Option 2 when invoices follow a fixed schedule, should be tracked individually, or need to be assigned to different budgets or accounting fields.
Questions or need help?
Our customer support is always available to help with any questions or setup assistance
Contact us
Email: support@digitalpurchaseorder.com
Support: +1 888 DPO 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956
Or book a personalized support call
We look forward to hearing from you.
Updated on: 29/05/2026
Thank you!