Suppliers

In this section, you can manage suppliers and add new ones. To make the process more efficient, DPO offers the option to automatically assign supplier codes

Supplier Settings

Before creating new suppliers, you can define settings that will apply when suppliers are created and used in DPO.

1. Go to Settings → Suppliers to configure your supplier settings.
2. For example, you can:

• Make the supplier address mandatory
• Make the supplier email address mandatory
• Require P.O.s to be created only with existing suppliers
• Require supplier codes to be unique

3. Enable or disable the corresponding options according to your requirements and click “Save.”

Automatic Supplier Code Assignment

You can enable automatic supplier code generation to ensure that new suppliers receive a consistent supplier code.

How to configure automatic supplier codes:

1. Go to Settings → Suppliers.
2. Enable “Automatic Supplier Code.”
3. Configure the supplier code format by defining:
4. • Starting value
   • Minimum number of characters
   • Optional prefix (e.g., SUP)
4. Click “Save” to apply the settings.

Once enabled, DPO will automatically assign supplier codes when new suppliers are created.

Benefits of automatic supplier codes:

• Creates consistent supplier codes
• Helps prevent duplicate supplier codes
• Ensures newly created suppliers receive a supplier code automatically

Add a New Supplier

You can add individual suppliers directly from the Suppliers section.

1. Go to Settings → Suppliers.
2. Click “+ ADD NEW SUPPLIER.”
3. Enter the required supplier information, such as:
4. • Name
   • Address
   • Contact information
   • Bank details
4. If automatic supplier code generation is not enabled, enter the supplier code manually.
5. Click “Save.”

Identifying Suppliers Without a Supplier Code

You can quickly identify suppliers that do not have a supplier code by sorting the supplier list.
Use the arrow in the supplier list to sort by supplier number. Suppliers without a supplier code will appear at the top of the list, making it easier to identify and update them.

Editing Existing Suppliers

Supplier information can be updated directly from the supplier list.

Supplier Bookmark Icon

A bookmark icon may appear next to a supplier in the supplier list.
The icon indicates that the supplier is already being used in DPO.

Import Large Supplier Lists

If you want to import a large supplier list, the DPO Support Team can handle the import for you.

How it works

1. Open: Settings → Import
2. Download the appropriate import template
3. Fill in all relevant information such as:

• supplier codes
• names
• contact details

4. Send the completed file to: support@digitalpurchaseorder.com

The DPO Support Team will then upload the data for you.

Manage Suppliers with a User Role

You can create a dedicated user role for users who need to manage Suppliers without giving them access to the entire Settings section.

1. Go to Settings → User Roles.
2. Create a new role or select an existing role.
3. Choose the appropriate level of access for Suppliers:
4. • Read – View suppliers without making changes.
   • Read & Write – View, add, and edit suppliers.
   • Read, Write & Delete – View, add, edit, and delete suppliers.
4. Under Members, assign the users who should have this role.

Questions or need help?
Our customer support is always available to help with any questions or setup assistance

Contact us
Email: support@digitalpurchaseorder.com
Support: +1 888 376 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call
We look forward to hearing from you.

Updated on: 20/08/2026