Close Purchase Order
The Close Purchase Orders feature in DPO helps you finalize completed P.O.s by moving them into a Closed folder. This keeps your focus on active orders while maintaining a full record. The guide explains how to close P.O.s manually or automatically, adjust permissions, and reopen them if needed.
How to Close a Purchase Order
Close a P.O. Manually
- Go to the View section
- On the right-hand side of the purchase order, click the checkmark icon
- The purchase order will be moved to the Closed folder
- You can access the Closed folder using the filter menu in the top-right corner
- Or close the P.O. directly using the plus icon at the top right of the order
You don’t see the checkmark icon (Close) in the P.O.?
Activate the corresponding permission
If you are not an admin: Contact your DPO Book Administrator to request access.
If you are an admin: Navigate to the Admin section and select Users.
Open the relevant User Profile, go to Permissions, enable the Can close P.O.s. checkbox, and click Save to confirm your changes.
Use the Auto-Close Feature
Navigate to Administration → P.O. Settings and scroll down to Auto-close purchase orders. Choose when purchase orders should be closed automatically—when they are fully delivered, fully invoiced, or both. Optionally, enable automatic re-opening if the delivery or invoice status changes again.
Any Questions?
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
Or schedule a free demo – we look forward to hearing from you.
Updated on: 12/01/2026
Thank you!