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> Use this file to discover available pages before exploring further.
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# User Absence - Old DPO Design

User substitution allows you to assign another user to handle tasks and approvals during someone’s absence, ensuring workflows continue without interruption. The substitute can be set for a specific time period and for selected P.O. books, and this information will be visible in the calendar.

||| **Already using DPO's new design?** [You can find the corresponding article here](https://help.digitalpurchaseorder.com/en/article/user-absence-in-dpo-f8yt3f/)

### Setting Up a User Substitution for Absence

1. Go to the **Admin section > User**
2. Go to the profile of the user who will be absent
3. Under **Substitution**, assign the additional user who will take over
4. Click **Save**

| A substitute can also be added directly in the user profile in the calendar.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-11_16l281w.png =827xauto)

 
5. Navigate to **Admin →** User Absences
6. Enable **Substitution**
7. Refresh the page

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-12_hpooak.png =775xauto)

 
8. In the second window, select the user who will be absent

 ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-13_dxz648.png =825xauto)

9. **Define the Absence Details → In the second window, enter the From** and **Until** dates
10. Select the PO books this substitution applies to → Click **Add**

 ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-14_1xulyqw.png =858xauto)


11. The absence will now appear in the **calendar view** for tracking



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-15_b20g01.png =882xauto)


||| Note: This does not affect visibility. It only changes the approval levels for the person taking over during the absence.



**Any Questions?**
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
[Or schedule a free demo](https://calendly.com/d/gpk-ppc-rjg) – we look forward to hearing from you