User Absence

User substitution allows you to assign another user to handle tasks and approvals during someone’s absence, ensuring workflows continue without interruption. The substitute can be set for a specific time period and for selected P.O. books, and this information will be visible in the calendar.

Setting Up a User Substitution for Absence

1. Go to the Admin section > User
2. Go to the profile of the user who will be absent
3. Under Substitution, assign the additional user who will take over
4. Click Save

5. Navigate to Admin → User Absences
6. Enable Substitution
7. Refresh the page

8. In the second window, select the user who will be absent

9. Define the Absence Details → In the second window, enter the From and Until dates
10. Select the PO books this substitution applies to → Click Add

11. The absence will now appear in the calendar view for tracking

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you

Updated on: 12/01/2026