Suppliers

In this section, you can manage suppliers and add new ones. To make the process more efficient, DPO offers the option to automatically assign supplier codes

Supplier Settings

Before creating suppliers, you can define settings that are automatically applied when a new supplier is created in the project. For example, you can require an address and email address, restrict P.O. creation to existing suppliers to avoid duplicates, or ensure that supplier codes are unique (see settings below). Simply activate the desired options by checking the corresponding boxes.

Add a New Supplier

Click on "+ ADD NEW SUPPLIER" to create a new entry
If automatic assignment is not activated, you will need to manually enter the supplier code
Then, fill in fields such as Name, Address, Contact Information and Bank Details
Complete the process by clicking "Save"

If you have a large list, let us know and we can import it for you. You can find the import sheet under Administration > Import—download the Chart of Accounts Import Sheet, fill in all relevant codes and names, and send the completed file to support.ap@digitalpurchaseorder.com. DPO Support will upload it for you.

Optional Automatic Supplier Code Assignment

You can streamline supplier management by enabling automatic supplier code generation.

Go to Administration → Suppliers and turn on Automatic Supplier Code.

After enabling the feature, configure how supplier codes should be created by setting the starting number, choosing the minimum code length, and optionally defining a prefix (such as SUP). Once everything is set, click Save to activate automatic supplier code assignment.

Automatically assigning supplier codes ensures consistency, prevents duplicates, and makes sure suppliers are always created with a supplier code.

Identifying Suppliers Without a Code

Sort suppliers by number:

Click the arrow to sort suppliers by number; those without a code will then appear at the top
This way, you can quickly identify and update missing codes

File Icon: If you see this next to your supplier, it means that something has already been created for that supplier
Info: Once a Top Sheet in Expenses has been created, the supplier will be added from DPO. The supplier code must be entered the first time
Note: Any changes to a supplier can affect all suppliers with documents attached

Optional: Find Suppliers Without a Code in the SESAM Export

Suppliers without a code can also be reviewed in the SESAM export under Check Issues → Warnings. There, all suppliers without a code are displayed, allowing you to add missing codes as needed.

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you.

Updated on: 20/01/2026

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