> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Suppliers

In this section, you can manage suppliers and add new ones. To make the process more efficient, DPO offers the option to automatically assign supplier codes

### Supplier Settings

Before creating new suppliers, you can define settings that will apply when suppliers are created and used in DPO.

1. Go to **Settings → Suppliers** to configure your supplier settings.
2. For example, you can:
* Make the supplier **address mandatory**
* Make the supplier **email address mandatory**
* Require P.O.s to be created **only with existing suppliers**
* Require **supplier codes to be unique**
3. Enable or disable the corresponding options according to your requirements and click **“Save.”**



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-24-at-11374_1nirlde.png =1005xauto)


### **Automatic Supplier Code Assignment**

You can enable automatic supplier code generation to ensure that new suppliers receive a consistent supplier code.

**How to configure automatic supplier codes:**
1. Go to **Settings → Suppliers**.
2. Enable **“Automatic Supplier Code.”**
3. Configure the supplier code format by defining:
   * **Starting value**
   * **Minimum number of characters**
   * **Optional prefix** (e.g., SUP)
4. Click **“Save”** to apply the settings.

Once enabled, DPO will automatically assign supplier codes when new suppliers are created.

**Benefits of automatic supplier codes:**
* Creates **consistent supplier codes**
* Helps prevent **duplicate supplier codes**
* Ensures newly created suppliers receive a **supplier code automatically**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1oxpp3r.png =989xauto)



###### Add a New Supplier

*You can add individual suppliers directly from the* **_Suppliers_** *section.*

1. Go to **Settings → Suppliers**.
2. Click **“+ ADD NEW SUPPLIER.”**
3. Enter the required supplier information, such as:
   * **Name**
   * **Address**
   * **Contact information**
   * **Bank details**
4. If automatic supplier code generation is not enabled, enter the **supplier code manually**.
5. Click **“Save.”**



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-24-at-12031_17jyim9.png =994xauto)



### **Identifying Suppliers Without a Supplier Code**

You can quickly **identify suppliers that do not have a supplier code** by sorting the supplier list.
Use the **arrow** in the supplier list to sort by supplier number. Suppliers without a supplier code will appear at the top of the list, making it easier to identify and update them.

|| Important: When the first expense Topsheet is created for a new supplier in the Expenses section, the supplier will be be created without a supplier code. The missing supplier code must then be added manually.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1oadkgw.png =884xauto)


###### Editing Existing Suppliers


Supplier information can be updated directly from the supplier list.

|| Important: Changes made to a supplier automatically affect all documents linked to that supplier. Review your changes carefully before saving them.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_oac26z.png =984xauto)



###### Supplier Bookmark Icon


A **bookmark icon** may appear next to a supplier in the supplier list.
The icon indicates that the supplier is already being used in DPO.

| Tip: If you are looking for a way to export all current suppliers, please contact us at support@digitalpurchaseorder.com.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1upp2xw.png =876xauto)




###### Import Large Supplier Lists
*If you want to import a large supplier list, the DPO Support Team can handle the import for you.*

**How it works**
1. Open: **Settings → Import**
2. Download the appropriate **import template**
3. Fill in all relevant information such as:
* supplier codes
* names
* contact details
4. Send the completed file to: support@digitalpurchaseorder.com

*The DPO Support Team will then upload the data for you.*


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-05-19-at-10380_46xcg0.png =984xauto)

### **Manage Suppliers with a User Role**

You can create a dedicated user role for users who need to manage **Suppliers** without giving them access to the entire **Settings** section.

1. Go to **Settings → User Roles**.
2. Create a new role or select an existing role.
3. Choose the appropriate level of access for **Suppliers**:
   * **Read** – View suppliers without making changes.
   * **Read & Write** – View, add, and edit suppliers.
   * **Read, Write & Delete** – View, add, edit, and delete suppliers.
4. Under **Members**, assign the users who should have this role.

|| To learn more about creating and managing user roles, [click here](https://help.digitalpurchaseorder.com/en/article/user-roles-in-dpo-18tuec6/).



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_pnp2sp.png =944xauto)



${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: +1 888 376 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

[Or book a personalized support call](https://calendly.com/d/gpk-ppc-rjg)
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