> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Supplier Notification - Old DPO Design

The **Automatic Supplier Notification** in **DPO** sends purchase orders to suppliers **as soon as they are fully approved**. This saves time and ensures fast, consistent communication.
This guide shows how to **activate the feature**, set **email recipients**, and manage **attachments**.

||| **Already using DPO's new design?** [You can find the corresponding article here](https://help.digitalpurchaseorder.com/en/article/supplier-notification-in-dpo-59yckz/)

###### How It Works

* Once a PO is **fully approved**, DPO sends it automatically to the supplier's registered email
* If attachments were flagged, they are included in the same email
* CC/BCC recipients receive a copy if configured in the PDF settings

### How to Set Up Supplier Notifications

To activate notifications for suppliers, go to **Administration → Suppliers** and enable the checkbox **“Email final approved Purchase Orders to all new suppliers automatically”** to turn on notifications for all new suppliers by default.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/bildschirmfoto-2025-12-31-um-0_lb9ms5.png =742xauto)


###### To apply notifications selectively:

1. Edit the profile of each relevant supplier
2. Enable the checkbox **Automatic Email Notification**
3. Ensure a valid email address is saved for each supplier
 

 ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/bildschirmfoto-2025-12-31-um-0_1qj7bvm.png =766xauto)


### Add CC or BCC Recipients

Select **Administration → PDF Settings** and, under **Automatic Email Notification for Suppliers**, add your email address to the **CC** or **BCC** field to stay informed about all outgoing purchase order notifications.

  ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2025-09-03-at-15592_iubab1.png =777xauto)


###### Send Attachments (Optional)

DPO does **not send attachments by default**

1. To enable this feature, go to **Administration → Suppliers → Settings**.
2. Activate the option **“Allow files attached to P.O.s to be emailed to the supplier after final approval.”**
3. Make sure a valid email address is stored for the supplier.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/bildschirmfoto-2026-01-05-um-1_1pwldqb.png =671xauto)


4. Open a purchase order and upload attachments using the **paperclip icon**.
5. After uploading, a **mail icon** appears next to the attachment.
6. Once the P.O. is approved, the attachment is automatically sent to the supplier together with the P.O.
7. The mail icon turns **green** to confirm that the attachment has been successfully sent.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/bildschirmfoto-2026-01-05-um-1_1fxzgcb.png =766xauto)


###### You don’t see the paperclip icon in the P.O.? 
**Activate the corresponding permission**

**If you are not an admin**: Contact your DPO Book Administrator to request access.

**If you are an admin**: Navigate to the **Admin** section and select **Users**. 
Open the relevant **User Profile**, go to **Permissions**, enable the "**Can append attachments"** checkbox, and click **Save** to confirm your changes.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/bildschirmfoto-2026-01-05-um-1_g1x60w.png =701xauto)
**Any Questions?**
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
[Or schedule a free demo](https://calendly.com/d/gpk-ppc-rjg) – we look forward to hearing from you