> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# P.O. Overview - Old DPO Design

The **View Purchase Orders** feature in **Digital Purchase Order (DPO)** lets users easily access, search, and manage existing P.O.s. Whether checking approval status, invoice details, or filtering by supplier, department, or date, this tool streamlines your workflow and improves transparency. Upon login, DPO opens directly in the View section, giving you instant access to all current purchase orders.

||| **Already using DPO's new design?** [You can find the corresponding article here](https://help.digitalpurchaseorder.com/en/article/po-overview-in-dpo-mf8lqe/)

### **How to View Purchase Orders**
After logging in, you will be taken directly to the **View Purchase Orders** screen → this opens the Purchase Orders (P.O.) overview.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-11125_qbhedd.png =944xauto)


###### Display & Status Information 
Each P.O. is displayed in its **own section** and includes the following elements:

**General Information**
* P.O. number
* Supplier name
* Department

**Status Indicators**
* Approval status (e.g. Final Approved, Pending, Declined)
* Color indicators for quick visual identification of the processing status

**Amounts**
* **Total**: If this option is enabled, the exchange rate is also displayed



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-14493_65vwly.png =950xauto)


###### Using Filters to Refine Results
On the left sidebar, filter your view by:

* **My P.O.s**
* **All P.O.s**
* **Budget**
* **Department**
* **Supplier**
* **Expenditure Type**
* **Currency**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-13144_18sy5ey.png =897xauto)


**Filter by P.O. Status**
Further refine your results using P.O. status:

* **Approved & Pending**
* **Pending (Orange)** → The P.O. is still in the approval workflow.
* **Approved (Green)** →The P.O. has been successfully approved according to the configured approval workflow.
* **Declined (Red)** → The P.O. was declined by a reviewer in the workflow. It can be amended and submitted for approval again.
* **Final Approved & Closed (Dark Grey)** → The P.O. has been approved and closed at the same time.
* **Not Closed**
* **Void** → The P.O. has been deleted and cannot be amended.
* **Amended**
* **All**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-11405_11z603v.png =907xauto)

**Sort Your Results**
Sort purchase orders by:

* **P.O. No**[**.**](https://p.0.no./) **(ascending)**
* **P.O. No**[**.**](https://p.0.no./) **(descending)**
* **Most Recent**
* **Last Recent**
* **Last Modified**



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-11421_90bcyq.png =857xauto)




**Define a Date Range**

* Narrow your results using a specific time period


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-11430_10mm59o.png =930xauto)


**Use Keyword Search**

* Enter any term related to your P.O. (e.g. item name, supplier, description) in the search bar


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-01-20-at-11443_4oyqnc.png =879xauto)


###### Advanced Filters

* For more complex queries, open the *Advanced Filter* section
* Combine multiple filter types for precise results
* Once finished, click the **Exit** button at the bottom of the page to return to the standard view

||| If you want to download all P.O.s and filter them by department to review costs in Excel, you need to create an export. [You can read more about this here.](https://digital-purchase-order.crisp.help/en/article/export-csv-14w04uv/)


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image-27_bu4xh.png =822xauto)




**Any Questions?**
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
[Or schedule a free demo](https://calendly.com/d/gpk-ppc-rjg) – we look forward to hearing from you.