P.O. Overview

The View Purchase Orders feature in Digital Purchase Order (DPO) lets users easily access, search, and manage existing P.O.s. Whether checking approval status, invoice details, or filtering by supplier, department, or date, this tool streamlines your workflow and improves transparency. Upon login, DPO opens directly in the View section, giving you instant access to all current purchase orders.

How to View Purchase Orders

After logging in, you will be taken directly to the View Purchase Orders screen → this opens the Purchase Orders (P.O.) overview.

Display & Status Information

Each P.O. is displayed in its own section and includes the following elements:

General Information

P.O. number
Supplier name
Department

Status Indicators

Approval status (e.g. Final Approved, Pending, Declined)
Color indicators for quick visual identification of the processing status

Amounts

Total: If this option is enabled, the exchange rate is also displayed

Using Filters to Refine Results

On the left sidebar, filter your view by:

My P.O.s
All P.O.s
Budget
Department
Supplier
Expenditure Type
Currency

Filter by P.O. Status

Further refine your results using P.O. status:

Approved & Pending
Pending (Orange) → The P.O. is still in the approval workflow.
Approved (Green) →The P.O. has been successfully approved according to the configured approval workflow.
Declined (Red) → The P.O. was declined by a reviewer in the workflow. It can be amended and submitted for approval again.
Final Approved & Closed (Dark Grey) → The P.O. has been approved and closed at the same time.
Not Closed
Void → The P.O. has been deleted and cannot be amended.
Amended
All

Sort Your Results

Sort purchase orders by:

P.O. No. (ascending)
P.O. No. (descending)
Most Recent
Last Recent
Last Modified

Define a Date Range

Narrow your results using a specific time period

Use Keyword Search

Enter any term related to your P.O. (e.g. item name, supplier, description) in the search bar

Advanced Filters

For more complex queries, open the Advanced Filter section
Combine multiple filter types for precise results
Once finished, click the Exit button at the bottom of the page to return to the standard view

If you want to download all P.O.s and filter them by department to review costs in Excel, you need to create an export. You can read more about this here.

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you.

Updated on: 20/01/2026

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