> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# P.O. Overview

The **View Purchase Orders** feature in **Digital Purchase Order (DPO)** lets users easily access, search, and manage existing P.O.s. Whether checking approval status, invoice details, or filtering by supplier, department, or date, this tool streamlines your workflow and improves transparency. Upon login, DPO opens directly in the View section, giving you instant access to all current purchase orders.

### **Video Tutorial**
Prefer a visual walkthrough? Watch our video tutorial to learn how to **view, search, and manage purchase orders in DPO**.

${frame}[](https://www.youtube.com/embed/Mszgaau9C3c)

### **How to View Purchase Orders**
After logging in, you will be taken directly to the **View Purchase Orders** screen → this opens the Purchase Orders (P.O.) overview.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13423_1sq79x0.png =1065xauto)



###### Display & Status Information 
Each P.O. is displayed in its **own section** and includes the following elements:

**General Information**
* P.O. number
* Supplier name
* Department
* Created date

**Status Indicators**
* Approval status (e.g. Final Approved, Pending, Declined)
* Color indicators for quick visual identification of the processing status

**Amounts**
* **Total**: If this option is enabled, the exchange rate is also displayed



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13432_1icczth.png =936xauto)



###### Using Filters to Refine Results
On the left sidebar, filter your view by:

* **My P.O.s**
* **All P.O.s**
* **Budget**
* **Department**
* **Supplier**
* **Expenditure Type**
* **Currency**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13461_17kcq6i.png =1062xauto)



**Filter by P.O. Status**
Further refine your results using P.O. status:

* **Approved & Pending**
* **Pending (Orange)** → The P.O. is still in the approval workflow.
* **Approved (Green)** →The P.O. has been successfully approved according to the configured approval workflow.
* **Declined (Red)** → The P.O. was declined by a reviewer in the workflow. It can be amended and submitted for approval again.
* **Final Approved & Closed** → The P.O. has been approved and closed at the same time.
* **Not Closed**
* **Void** → The P.O. has been deleted and cannot be amended.
* **Amended**
* **All**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13484_dak2ad.png =987xauto)


**Sort Your Results under Filter Options**
Sort purchase orders by:

* **P.O. No**[**.**](https://p.0.no./) **(ascending)**
* **P.O. No**[**.**](https://p.0.no./) **(descending)**
* **Most Recent**
* **Last Recent**
* **Last Modified**



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13495_v891qa.png =1049xauto)



**Define a Date Range**

* Narrow your results using a specific time period


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13504_9mvq3x.png =984xauto)



**Use Keyword Search**

* Enter any term related to your P.O. (e.g. item name, supplier, description) in the search bar


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-13514_19fibnq.png =1119xauto)



###### More Filter Options

For more advanced searches, you can use the **Filter Options**:

* Open **Filter Options** to access additional filtering criteria
* Combine multiple filters to narrow down your results
* You can close the filter panel on the right side at any time

||| If you want to download all P.O.s and filter them by department to review costs in Excel, you need to create an export. [You can read more about this here.](https://digital-purchase-order.crisp.help/en/article/export-csv-14w04uv/)


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-05-19-at-15233_1e7n3re.png =1110xauto)




${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: __+1 888 DPO 7254__
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

[Or book a personalized support call](https://calendly.com/d/gpk-ppc-rjg)
We look forward to hearing from you.