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# How to Use Filter Options for Invoices

The filter and sort functions allow users to narrow down the list of displayed invoices, for example, by date, supplier, or status. At the top of the invoice overview, you’ll find all the key tools to customize the view, quickly locate specific entries.

### Invoices by Filter
The sidebar provides quick-access filters that help users navigate invoices:

* **My Invoices**: Displays only the invoices created or edited by the logged-in user
* **All Invoices**: Complete list of all invoices within the system
* **Invoices by Link Status:** If P.O. matching is enabled, you can filter invoices by their P.O. matching status.
* **Invoices by Department**: Grouping and filtering based on assigned departments
* **Invoices by Supplier**: Filtering by suppliers

At the top of the page, you can also use the following options:

* **Invoices by Status**: Filter invoices by status (e.g. Approved, Pending, Matched, Unmatched)
* **Invoices per Page**: Select how many invoices are displayed per page (e.g. 10, 25, 50)
* **Search Field**: Use free-text search to find invoices by number, supplier, amount, or keywords


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1x96hid.png =1099xauto)


###### More Filter Options
Use **More Filter Options** to refine and sort your results more precisely:

* **Date Filter**: Define a start and end date to display invoices from a specific period
* **Sort By**: Choose between Most Recent, Least Recent, or Last Modified
* **Supplier Code**: Filter invoices by a specific supplier code
* **Payment Date**: Filter invoices based on their payment date
* **Export Status**: Show invoices that are exported or not exported

You can **close the filter sidebar using the « icon** on the side and reopen it via the **filter icon** at the top.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-05-05-at-12384_1ypz2ws.png =1076xauto)


###### Filter by P.O. Linking Status

If P.O. matching is enabled for your DPO book, you can also filter invoices based on their P.O. linking status.

* **NO P.O. Link** – Shows invoices where all items are linked with **NO P.O.**
* **P.O. Links Only** – Shows invoices where all items are linked to P.O.s.
* **At Least One P.O.** – Shows invoices where at least one item is linked to a P.O.

|| Note: These filter options are only available when P.O. matching is used in the DPO book.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_12zyaw9.png =1056xauto)


###### Enable the “Can Filter Invoices by Approver” Filter


If the **Approver** filter is not visible, check the user's permissions:

1. Go to **Settings → Users**.
2. Open the relevant **user profile**.
3. Select **Permissions**.
4. Enable the corresponding **"Can Filter Invoices by Approver"** permission.
5. Save the changes.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_fk5ykv.png =1118xauto)


The user will then be able to use the **Approver** filter in the Invoice Overview.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1qalzok.png =1147xauto)




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