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> Use this file to discover available pages before exploring further.
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# How to Use Filter Options for Expenses

###### Filtering Expenses

The Expenses Overview provides several filters and search options to help you quickly find and review the relevant Topsheets.

###### Expense Filters

Use the filters on the left to narrow down the displayed expenses:

* **For Review** – Displays expenses that still need to be reviewed, validated, and sent into the approval workflow.
* **My Expenses** – Displays expenses associated with the logged-in user.
* **All Expenses** – Displays all expenses available to the user.
* **Expenses by Department** – Filters expenses based on the assigned department.
* **Expenses by Approver** – Filters expenses based on the assigned approver. This option is only available if the corresponding permission is enabled for the user.

You can also use the **search bar** to quickly find a specific expense.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_yxiaqf.png =1144xauto)



###### Filter by Approval Status


Use the status filter to display expenses based on their current approval status:
* **Approved & Pending**
* **Pending**
* **Approved**
* **Declined**
* **Void**
* **Not in Approval**
* **All**

This makes it easier to focus on expenses at a particular stage of the workflow.

###### Net & Gross Amounts


On the right side of the Expenses Overview, DPO displays the **Net** and **Gross** totals.
These amounts automatically reflect the expenses included in your **currently selected filters**, giving you a quick overview of the total value of the displayed results.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1lrqxto.png =1173xauto)



### **More Filter Options**
*Use **More Filter Options** to refine your results further.*

You can filter by:
* **Creation Date** – Display expenses created within a specific period.
* **Payment Status** – Filter expenses based on whether they are paid or unpaid.
* **Export Status** – Filter expenses based on their export status.
* **Payment Date** – Display expenses based on their recorded payment date.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1eey6nz.png =1101xauto)




###### Enable the “Can Filter Expenses by Approver” Filter


If the **Approver** filter is not visible, check the user's permissions:

1. Go to **Settings → Users**.
2. Open the relevant **user profile**.
3. Select **Permissions**.
4. Enable the corresponding **"Can Filter Expenses by Approver"** permission.
5. Save the changes.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_fk5ykv.png =1118xauto)


The user will then be able to use the **Approver** filter in the Expenses Overview.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1so6x7z.png =1167xauto)


${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: +1 888 376 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

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