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> Use this file to discover available pages before exploring further.
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# How to Export Invoices

The Export AP Automation section is your export tab for invoices in the settings. You can generate a CSV file, which can be adjusted in Excel if you need a different format.

###### Good to Know

* Each **export batch contains the invoices** you selected during its creation.
* You can open **individual invoices directly from the batch** overview.
* The **three-dot menu allows you to request invoice PDFs** by email, **mark invoices as paid**, or **complete an export**.
* If an exported invoice needs to be edited, you can **revert the export** to make further changes in DPO.

###### How to make the Invoice export

1. Go to **Settings → Export AP Automation**
2. Make sure to **enable your export**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-30-at-12384_kz2zkb.png =1041xauto)



###### Optional: Check for Missing Supplier Codes
*Before creating an export, you can check whether any suppliers are missing important information.*

1. Click **“Check Issues”** to identify suppliers that do not have a **Supplier Code** assigned.
2. [You can then add the missing Supplier Codes before proceeding with the export](https://help.digitalpurchaseorder.com/en/article/suppliers-12mctxs/).


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1v4e89.png)



**Step 2: Create an Export Batch**
1. Click **“Create Export Batch”**.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1st4cvq.png)


2. Select the **invoices** you want to export.
3. Click **“CREATE BATCH”** to generate the export batch.

|| Note: If P.O.s are enabled, an exclamation mark (!) next to an invoice indicates that the linked P.O. has not yet been approved. The invoice can only be exported once the P.O. is fully approved.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1sxhjz4.png)

**Step 3: Download the Export**

1. Refresh the DPO page after creating the batch.
2. Your new **Export Batch** will appear in the overview and be available for download.
3. Download the **CSV file**.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_fk71yx.png)

###### Review Exported Invoices

You can review which invoices are included in an export batch at any time.

1. Open the relevant **batch** in the export overview to see the invoices included in that session.
2. Click an invoice to open it directly in DPO and review its details.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1unnkcp.png)

###### Identify Exported Invoices
After exporting invoices via AP Automation, the exported invoices are marked accordingly in DPO.

* Each invoice displays an indicator showing that it has already been **exported via AP Automation**.
* The corresponding **Export Session Number** is also displayed, allowing you to track which export session the invoice belongs to.

You can find this information **at the top of the invoice view**.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_donoyf.png)


###### Additional Export Batch Options


The **three-dot menu (⋯)** next to an export batch provides several additional options.

**Receive Invoice PDFs by Email**
You can request all invoice PDFs included in an export batch to be sent to you by email.
Select the corresponding option from the three-dot menu. The invoice PDFs will then be **automatically sent to your email address**.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1kbtv5u.png)

**Mark All Invoices as Paid**
If the invoices included in an export batch have already been paid, you can mark them all as **“Paid”** at once.
This saves time by eliminating the need to update the payment status of each invoice individually.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_iwhc7v.png)

**Mark the Export Batch as Completed**
Once you have finished processing an export, you can mark the batch as **“Completed”**.
This helps you distinguish between completed exports and batches that still require attention.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1aa6aw1.png)


**Revert an Export**
If you need to make changes to an invoice that has already been exported, you can **revert the export**.
This allows you to return to DPO and make the necessary changes to the invoice.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_h19nsl.png)

###### Filter Invoices by AP Automation Export Status
In the **Invoice Overview**, you can filter invoices by their **AP Automation export status**.

* This allows you to quickly find invoices that have already been **exported via AP Automation** or have not yet been exported.
* This helps you keep track of your exports and easily locate the relevant invoices.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_17e1q51.png)



${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: __+1 888 DPO 7254__
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

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