> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to Create a P.O. with Prompt

DPO allows you to create a Purchase Order using a **prompt** instead of entering each P.O. item manually. Simply describe what you want to purchase, and DPO will use the information from your prompt to generate the P.O. items for you. You can then review and complete the information before creating the P.O.

###### Create a P.O. with Prompt

1. Click **Create New P.O.**.
2. Select your **department** and **supplier**, then click **Next**.
3. Select **"Generate Items with AI"**.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_4ukfqo.png =989xauto)



4. Describe the purchase you want to create in the prompt field.

For best results, include as much relevant information as possible, such as:
* Product or service
* Quantity
* Price or estimated amount
* Description or additional item details

         **For example:** *3 items each US 10 for rent (Jan–Mar) + Sales Taxes 20%*


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1f6whmp.png =997xauto)


###### Generate the P.O. Items

Submit your prompt and DPO will use the provided information to generate the corresponding P.O. items.
Review the generated items carefully and make any necessary adjustments.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-09-01-at-15411_4spuoo.png =896xauto)


###### Complete the Account Coding


|| Important: P.O. items generated with Prompt are created without an Expenditure Type and Account Code. These fields must be completed manually before creating the P.O.


Review each generated item and complete the required accounting information.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_sxq22s.png =872xauto)


###### Use Apply to All

If multiple P.O. items require the same information, use **Apply to All** instead of updating every item individually.

1. Complete the required information for one P.O. item.
2. Open the **three-dot menu (⋯)** next to the item.
3. Select the relevant **Apply to All** option.
4. The selected information is applied to the other P.O. items.
5. Review the items and adjust individual values where necessary.

| Tip: Apply to All is especially useful when multiple items use the same Expenditure Type, Account Code, or other accounting information.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_wjmtmn.png =757xauto)


###### Review the P.O.

Before creating the P.O., check that all generated information is correct and all required fields have been completed.

Review:
* P.O. item descriptions
* Quantities and amounts
* Expenditure Type
* Account Code
* Additional Fields, if required
You can edit any generated information before continuing.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-09-01-at-15464_1mt4zxy.png =779xauto)




###### Create the P.O.

Once all items have been reviewed and the required information is complete, click **Create P.O.**

The P.O. is created and follows the configured **approval workflow**.

| Tip: If you prefer to enter your P.O. items manually, [you can use the standard Create Purchase Order workflow instead](https://help.digitalpurchaseorder.com/en/article/how-to-create-a-purchase-order-qqz4xe/).



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_12hbz7m.png =949xauto)




${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: +1 888 376 7254
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

[Or book a personalized support call](https://calendly.com/d/gpk-ppc-rjg)
We look forward to hearing from you.