> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to Activate Supplier Notifications

The **Automatic Supplier Notification** in **DPO** sends purchase orders to suppliers **as soon as they are fully approved**. This saves time and ensures fast, consistent communication. This guide shows how to **activate the feature**, set **email recipients**, and manage **attachments**.


###### Video Tutorial

Prefer a visual walkthrough? Watch our video tutorial to learn **How to Activate Supplier Notifications**.

${frame}[](https://www.youtube.com/embed/pnl4qjzeVsA)


###### How It Works

* Once a PO is **fully approved**, DPO sends it automatically to the supplier's registered email
* If attachments were flagged, they are included in the same email
* CC/BCC recipients receive a copy if configured in the PDF settings

### How to Set Up Supplier Notifications

To activate notifications for suppliers:

1. Go to **Settings → Suppliers**
2. Enable the checkbox **“Email final approved Purchase Orders to all new suppliers automatically”** to turn on notifications for all new suppliers by default.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_vykzdl.png =1040xauto)




###### To apply notifications selectively:

1. Edit the profile of each relevant supplier
2. Enable the checkbox **Automatic Email Notification**
3. Ensure a valid email address is saved for each supplier
 

 ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1jg6trh.png =986xauto)




### Add CC or BCC Recipients

1. Select **Settings → PDF Settings** 
2. Under **Automatic Email Notification for Suppliers**, add your email address to the **CC** or **BCC** field to stay informed about all outgoing purchase order notifications.

  ![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-14215_1b3cv3n.png =1087xauto)



###### Send Attachments (Optional)

DPO does **not send attachments by default**

1. To enable this feature, go to **Settings → Suppliers → Notifications**.
2. Activate the option **“Allow files attached to P.O.s to be emailed to the supplier after final approval.”**
3. Make sure a valid email address is stored for the supplier.


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_1vqy0qs.png =1004xauto)





4. Open a purchase order and upload attachments using the **paperclip icon**.
5. After uploading, a **mail icon** appears next to the attachment.
6. Once the P.O. is approved, the attachment is automatically sent to the supplier together with the P.O.
7. The mail icon turns **green** to confirm that the attachment has been successfully sent.



![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2026-04-28-at-14153_7ub80h.png =1071xauto)



###### You don’t see the paperclip icon in the P.O.? 
**Activate the corresponding permission**

**If you are not an admin**: Contact your DPO Book Administrator to request access.

**If you are an admin**: 

1. Open **Settings** → **Users**. 
2. Open the relevant **User Profile**
3. Navigate to: **Permissions**
4. Enable the following permissions:
* ${color}[#0b5068](**Can append attachments**)
4. Click ${color}[#0b5068](**Save**) to confirm your changes


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/image_3tpn8v.png =1116xauto)



${color}[#0d5068](**Questions or need help?**)
*Our customer support is always available to help with any questions or setup assistance*

**Contact us**
**Email**: [support@digitalpurchaseorder.com](mailto:support@digitalpurchaseorder.com)
Support: __+1 888 DPO 7254__
Support Int'l: +44 20 331 88 338
Berlin Office: +49 (0)30 55 572 5956

[Or book a personalized support call](https://calendly.com/d/gpk-ppc-rjg)
We look forward to hearing from you.