Edit Mode

The Edit Mode allows you to make changes to invoice data, even if it is still linked to a purchase order (P.O.). However, not all fields are editable. The editability depends on whether the invoice is approved and which parts are linked.

Editing an Invoice and COA

• The COA can be edited at any time before the invoice is final approved
• To edit all fields or remove the invoice, unlink the PO first. For step-by-step instructions, see “Send, Remove & Unlink Approvals”
• A P.O. link does not block Edit Mode, but certain item fields remain locked

What can you edit in Edit Mode?

General invoice-level data such as:

• Total Gross
• Invoice Number
• Supplier IBAN
• Department

Not editable: Line items that are already linked to a purchase order

• Item Gross
• Taxes
• Item Net/Gross
• Supplier

Edit Chart of Accounts (without Edit Mode)

If you only want to edit the Chart of Accounts, you can do this without removing the invoice from approval.

1. Scroll down to the invoice item section and click on "Click to see more information" below the invoice item

2. Click the pencil icon to make the field editable

3. Make your changes to account numbers, cost centers etc
4. Click Save to apply the changes

How to enter Edit Mode

1. Open the invoice via Invoices > [Select Invoice]
2. Click ⋯ More Actions (top right) and select “Remove from Approval"

3. Click the “Edit” button to activate Edit Mode

4. Make your desired changes to the available fields
5. Click “Save” to confirm the changes

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you

Updated on: 12/01/2026