> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.digitalpurchaseorder.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Filter Invoices & Set Status like “Paid” - Old DPO Design

The filter and sort functions allow users to narrow down the list of displayed invoices, for example, by date, supplier, or status. At the top of the invoice overview, you’ll find all the key tools to customize the view, quickly locate specific entries, or mark invoices with a status such as “Paid.”

||| **Already using DPO's new design?** [You can find the corresponding article here](https://help.digitalpurchaseorder.com/en/article/how-to-use-filter-options-for-invoices-1xvekmr/)

### Sidebar section
The sidebar provides quick-access filters that help users navigate invoices:

* **My Invoices**: Displays only the invoices created or edited by the logged-in user
* **All Invoices**: Complete list of all invoices within the system
* **Invoices by Department**: Grouping and filtering based on assigned departments
* **Invoices by Supplier**: Filtering by suppliers

### Sort / Filter / Search
**Sort by**:

* Most Recent
* Least Recent
* Last Modified

**Date Filter**: Define a start and end date to show invoices from a specific period.
**Items per Page**: Select how many invoices are shown per page (e.g. 10, 25, 50).
**Search Field**: Free-text search by invoice number, supplier, amounts, or other keywords.
 

![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2025-08-25-at-14445_16hs7fr.png =913xauto)

### Marking Invoices as Paid

The payment status shows whether an** invoice has already been paid or is still open**. You can mark an invoice as **“Paid”** and optionally **set the actual payment date.** This helps keep accounting records up to date and ensures that everyone involved is aware of the current status.
 
###### How it works:

1. Click the **dollar icon ($)** next to the invoice to mark it as **paid**
2. The status will update immediately to show **“Payment Status: Paid”**


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2025-09-11-at-16030_1d1gzia.png =922xauto)

3. Click the dollar icon **a second time** to open a small window
4. Confirm **"Invoice is Paid"**
5. Enter the actual **payment date** in the calendar
6. Click **Save** to confirm


![](https://storage.crisp.chat/users/helpdesk/website/-/7/e/f/8/7ef8b3dbb012a000/screenshot-2025-09-11-at-16070_18pc3sq.png =905xauto)


**Any Questions?**
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
[Or schedule a free demo](https://calendly.com/d/gpk-ppc-rjg) – we look forward to hearing from you