Expenses Inbox

The Expenses feature in Digital Purchase Order (DPO) allows you to easily create a Top Sheet, capture receipts, validate them, group them together, and submit them for approval—all from your browser or mobile device.

Expenses Inbox Overview

The Expenses Inbox allows you to create Top Sheets and view all submitted receipts in one place. Navigate to Expenses → Expenses Inbox to access your personal inbox.

On the right side, you will find:

• Click to Upload Receipts - Click Upload Receipts to get started.
• Capture Receipts – All uploaded receipts waiting to be validated and saved.
• Create Top Sheet – All saved receipts that are ready to be added to a Top Sheet.
• My Receipt List – Your archive containing all receipts that have already been included in Top Sheets or have been declined. These receipts can be resubmitted to a Top Sheet with a single click.

Steps to Create a Top Sheet

To create a Top Sheet and submit it for approval, follow these required steps:

Step 1: Upload receipts using the browser or mobile app.

Step 2: Validate the receipts.

Step 3: Create a Top Sheet.

Step 1: How to upload receipts

1. Log in at www.digitalpurchaseorder.com, select the appropriate DPO Book, and navigate to the Expenses > Expenses Inbox.
2. From there, you can upload receipts directly via your browser or use the DPO Mobile App to capture and upload receipts on the go.

Uploading Receipts in the App

1. Open the DPO mobile app and tap the “+” (plus) icon
2. Capture the receipt by taking a photo or upload an existing file from you phone

Single-page receipts:

Photograph all receipts and then tap “Upload receipts.” → All receipts will be uploaded as separate single-page documents.

Merged receipts:

• Photograph all pages one after another and tap “Merge.” → The app combines them into one multi-page receipt.

Validating Expenses: What to Check Before You Start

If a user should be able to create a Top Sheet with or without completing the Account fields, enable the corresponding permission in the user’s settings.

Step 2: Validating Expenses

1. Go to the top menu and select Expense Inbox, then click on Capture Receipts to view your uploaded receipts.
2. Choose the document you want to validate from the list and click Validate to open the expense for review and editing.

3. The document will open on the left, with editable fields displayed on the right. At the bottom, a red warning such as “Missing X fields” indicates how many mandatory fields are still incomplete. Complete all required fields including:

• Company Name, 
• Gross Amount, 
• Description, 
• Department, and Account Code (if applicable).

4. If the receipt contains multiple tax rates, click Add Line to create additional item lines and assign the correct tax rate to each then save.

Step 3: Create a Top Sheet

1. Go to Create Top Sheet.
2. Select the validated receipts to include.
3. Review and edit receipt details if needed.
4. Enter your position/title and review the summary.
5. Click Create Top Sheet to generate the PDF and send it for approval.

The Top Sheet will be available for download in Expense View.

 My Receipts List

• Click My Receipts in the Expense Inbox to manage your uploads
• Use the search or status filter to locate specific receipts
• Rejected receipts will also appear here, you can either delete or resubmit them after corrections

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you

Updated on: 13/01/2026