Filter Invoices & Set Status like “Paid”
The filter and sort functions allow users to narrow down the list of displayed invoices, for example, by date, supplier, or status. At the top of the invoice overview, you’ll find all the key tools to customize the view, quickly locate specific entries, or mark invoices with a status such as “Paid.”
Sidebar section
The sidebar provides quick-access filters that help users navigate invoices:
- My Invoices: Displays only the invoices created or edited by the logged-in user
- All Invoices: Complete list of all invoices within the system
- Invoices by Department: Grouping and filtering based on assigned departments
- Invoices by Supplier: Filtering by suppliers
Sort / Filter / Search
Sort by:
- Most Recent
- Least Recent
- Last Modified
Date Filter: Define a start and end date to show invoices from a specific period.
Items per Page: Select how many invoices are shown per page (e.g. 10, 25, 50).
Search Field: Free-text search by invoice number, supplier, amounts, or other keywords.
Marking Invoices as Paid
The payment status shows whether an invoice has already been paid or is still open. You can mark an invoice as “Paid” and optionally set the actual payment date. This helps keep accounting records up to date and ensures that everyone involved is aware of the current status.
How it works:
- Click the dollar icon ($) next to the invoice to mark it as paid
- The status will update immediately to show “Payment Status: Paid”
- Click the dollar icon a second time to open a small window
- Confirm "Invoice is Paid"
- Enter the actual payment date in the calendar
- Click Save to confirm
Any Questions?
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
Or schedule a free demo – we look forward to hearing from you
Updated on: 12/01/2026
Thank you!