Supplier Notification

The Automatic Supplier Notification in DPO sends purchase orders to suppliers as soon as they are fully approved. This saves time and ensures fast, consistent communication.

This guide shows how to activate the feature, set email recipients, and manage attachments.

How It Works

• Once a PO is fully approved, DPO sends it automatically to the supplier's registered email
• If attachments were flagged, they are included in the same email
• CC/BCC recipients receive a copy if configured in the PDF settings

How to Set Up Supplier Notifications

To activate notifications for suppliers, go to Administration → Suppliers and enable the checkbox “Email final approved Purchase Orders to all new suppliers automatically” to turn on notifications for all new suppliers by default.

To apply notifications selectively:

1. Edit the profile of each relevant supplier
2. Enable the checkbox Automatic Email Notification
3. Ensure a valid email address is saved for each supplier

Add CC or BCC Recipients

Select Administration → PDF Settings and, under Automatic Email Notification for Suppliers, add your email address to the CC or BCC field to stay informed about all outgoing purchase order notifications.

Send Attachments (Optional)

DPO does not send attachments by default

1. To enable this feature, go to Administration → Suppliers → Settings.
2. Activate the option “Allow files attached to P.O.s to be emailed to the supplier after final approval.”
3. Make sure a valid email address is stored for the supplier.

4. Open a purchase order and upload attachments using the paperclip icon.
5. After uploading, a mail icon appears next to the attachment.
6. Once the P.O. is approved, the attachment is automatically sent to the supplier together with the P.O.
7. The mail icon turns green to confirm that the attachment has been successfully sent.

You don’t see the paperclip icon in the P.O.?

Activate the corresponding permission

If you are not an admin: Contact your DPO Book Administrator to request access.

If you are an admin: Navigate to the Admin section and select Users.

Open the relevant User Profile, go to Permissions, enable the "Can append attachments" checkbox, and click Save to confirm your changes.

Any Questions?

Our support team is happy to help:

Email: support@digitalpurchaseorder.com

Phone: +1 888 376 7254

Or schedule a free demo – we look forward to hearing from you

Updated on: 19/01/2026