Batch Print & PDF Options in DPO
The Batch Print List combines multiple invoices into a single PDF, reduces manual effort, and is ideal for accounting, archiving, or monthly reporting. You can build the list step by step, save it, and generate the final print later, which is especially helpful when working across longer periods.
Batch Print
How it works:
- Navigate to either the P.O.s, Invoices or Expenses section. In the Batch Print control area (top right, next to the filter options), you will find two icons that help you manage your print list more efficiently.
Select All Visible P.O.s, Invoices, or Top Sheets
- Adds all P.O.s, invoices, or petty cash entries currently visible on the screen (based on the active filters) to the Batch Print list.
- This is useful when you want to print all filtered results without selecting each item manually.
Open Batch Print List
- Use the printer icon on the right side of a P.O., invoice, or petty cash entry to add it to the Batch Print list.
- Once at least one item has been added, the Batch Print icon in the center becomes active, allowing you to print the selected P.O.s, invoices, or petty cash entries together.
- Choose whether to print all data or only the current data.
- A new window titled “Batch Print List” opens. All P.O.s, invoices, or Top Sheets are selected, indicated by the printer icon displayed to the right of each file.
Batch Print List, Settings & Icons
Depending on the selection, the pop-up window displays all selected P.O.s, invoices, or Top Sheets, including details such as supplier and amount. Individual P.O.s, invoices, or Top Sheets can be added to the list using the printer icon. At the bottom of the pop-up window, options are available to clear the list, include revisions, attachments, and terms and conditions, and to start the batch print. Selecting Close exits the window without printing; as long as the page is not refreshed, the list remains unchanged.
Download or Open in Browser
Navigate to the P.O.s, Invoices, or Expenses section and click the PDF icon on the right side of the item row. You will be prompted to either download the PDF to your device or open it directly in your browser for a quick review. This method is ideal for one-off checks or printing individual P.O., invoice, or expense packages without using the batch print function.
Customize PDF individually
In Administration, under PDF Settings, you can generate PDFs in different languages and time zones. Additionally, a custom billing address can be used.
PDF Structure in the Email Attachment:
P.O.s
Page 1: P.O. Overview
- Supplier and billing address
- Project number, P.O. number, and date
- Line item overview: product name, VAT rate, net amount, cost center, P.O. reference
- Totals: net, VAT, and gross
- Approval stamp and timestamp
Page 2: P.O. History
- Overview of all modified versions with the originally saved data
Invoices
Page 1 → Invoice Overview
- Supplier and billing address
- Project number, P.O. number, invoice number and date
- Line item breakdown: product name, VAT rate, net amount, cost account, and P.O. reference
- Totals: Net Amount, VAT, and Gross Amount
- Approval stamps and timestamps
Page 2 → Formal Invoice Layout
- Classic invoice format with item quantities, unit rates, subtotals, tax, and balance due
- Issuer and recipient details in formal billing format
Page 3 → Purchase Order
- Mirrors the associated Purchase Order (P.O.) details
- Includes itemized P.O. line, project and department references
- Approval information and responsible user data
Expenses
Page 1: Top Sheet Overview
- Title, created by, and date Line item overview: paid to, department, product name, cost center, VAT
- Totals: net, VAT, and gross
- Rejected documents
- Approval stamp and timestamp
Page 2: Documents
- Overview of all settled documents included in the statement
Any Questions?
Our support team is happy to help:
Email: support@digitalpurchaseorder.com
Phone: +1 888 376 7254
Or schedule a free demo – we look forward to hearing from you
Updated on: 21/01/2026
Thank you!