Welcome to the New DPO Design

What's New in DPO? Introducing the New User Interface

We are excited to introduce the new DPO user interface. This redesign has been created to provide a faster, cleaner, and more intuitive experience while keeping all existing functionality and workflows intact. The goal of this update is simple: make everyday tasks easier, reduce unnecessary clicks, and improve visibility across all areas of DPO.

Key Highlights

With the new DPO design, you can benefit from:

• A cleaner and more modern interface
• Faster navigation with a new left-side menu
• Always-visible filters
• Improved Purchase Order and Invoice workflows
• Better readability across the platform
• A more consistent experience in all modules
• Flexible switching between the old and new design
• No changes to existing workflows or functionality

Switching Between the Old and New Design

To make the transition as smooth as possible, users can switch between the old and new designs at any time.

All modules, workflows, and settings remain available in both versions. If needed, you can always switch back to the previous design.

Option 1: Switch from the Old Design to the New Design

To switch from the old design to the new design:

1. Click on your profile icon at the top.
2. Click the toggle “Legacy DPO Design”.

3. Confirm that DPO will be reloaded.

Option 2: Switch from the New Design Back to the Old Design

To switch from the new design back to the old design:

1. Click on your profile icon in the left navigation panel.
2. Click “Switch Design”.

3. Confirm by clicking "Switch Design", DPO will be reloaded.

Customize the DPO Menu Bar

You can customize your DPO menu bar and display only the sections you actually need.

How it works

1. Click “More” in the left menu
2. You can now:

• use the stars to show or hide tabs
• change the order of the tabs by dragging them from the right side and moving them into the desired position

This allows you to personalize your navigation and keep the most relevant areas easily accessible.

Purchase Order View

The Purchase Order View has been completely redesigned to improve navigation, visibility, and daily workflow efficiency.

What's New?

• New left-side navigation menu
• Always-visible filters
• Cleaner layout with improved status visibility
• Faster access to common actions
• Improved overall readability

Benefits

The new design makes it easier to locate Purchase Orders, apply filters, and review statuses without opening additional windows. Important information is now easier to access, helping users work more efficiently.

Purchase Order Dialog

The Purchase Order Dialog has been redesigned to provide a more structured workspace for approvals and reviews.

What's New?

• Improved visibility of supplier and PO information
• Clearer approval chain display
• Better organization of budget and financial data
• Easier review of line items and account coding
• Fixed action buttons for approving, declining, and saving

Benefits

Users can now review approvals, budgets, and Purchase Order details more quickly without navigating through multiple popups or screens.

The approval chain is now displayed more prominently at the top of the workspace in a collapsible section, making it easier to understand where the Purchase Order currently stands.

Faster Approval Actions

Save, Approve, and Decline actions now remain visible through a fixed action bar. This means users no longer need to scroll to find important actions.

In addition, accounting and coding changes are automatically saved when users approve or decline a document, reducing manual steps during the approval process.

Purchase Order Tracking

The new Tracking Sheet within the Purchase Order makes it easier to see which invoices are linked to the PO.

Users can quickly view:

• Linked invoices
• Invoice numbers and dates
• Invoice amounts
• Remaining PO balance
• Over- or under-spend situations

This provides a clearer overview of the Purchase Order's current financial status without having to navigate between multiple screens.

Invoice Inbox

The Invoice Inbox has received a visual redesign focused on readability and usability.

What's New?

• Cleaner layout and improved spacing
• Dedicated payment information section
• Better organization of supplier and financial data
• Reduced visual clutter
• Consistent appearance across DPO modules

Benefits

Invoice validation becomes easier because important information is displayed more clearly and grouped logically. Financial and supplier information is now easier to review, validate, and process.

Invoice Dialog

The Invoice Dialog now follows the same design principles as the rest of the platform.

What's New?

• Improved information hierarchy
• Standardized tab navigation
• Better visibility for PO Tracking
• Cleaner presentation of invoice details
• More focused workspace for approvals and reviews

Benefits

Users can find important information faster and navigate invoice workflows more efficiently.

New Viewing Modes

The Invoice Dialog now includes flexible viewing modes, allowing users to choose the view that best supports their workflow.

Image Focus

Image Focus enlarges the invoice image, making it easier to review the document visually and validate invoice details.

Item Focus

Item Focus displays invoice items in a structured table view. This is especially useful for accounting reviews, item checks, and coding activities.

Expenses

The Expenses module has been updated to align with the new DPO design standards.

What's New?

• Improved navigation structure
• Clearer workflow terminology
• Better separation between receipt uploads, validation, and Topsheet creation
• Improved visibility of actions and information

Benefits

The expense process is now easier to understand and follow, helping users complete tasks more quickly and with greater confidence.

The workflow is now clearly separated into:

• Capture Receipts
• Create Topsheet
• My Receipt List

This makes it easier to understand each step of the process and manage receipts more efficiently.

Settings & Administration

The Administration area has been redesigned to provide a cleaner and more modern configuration experience.

What's New?

• Improved layout and spacing
• Better organization of settings categories
• Cleaner navigation
• Consistent design across all administrative functions

Benefits

Administrators can find and manage settings more efficiently while maintaining access to all existing configuration options.

Consistent Experience Across DPO

Key workflow components are now more consistent across the platform, including:

• Approval Workflows
• Attachments
• Tracking
• Comments

This makes it easier for users to recognize familiar areas and navigate between Purchase Orders, Invoices, Expenses, and Settings.

No Changes to Your Existing Workflows

Although DPO has a completely new look and feel, all existing functionality remains the same.

This means:

• No business logic has changed
• No workflows have been removed
• All existing features remain available
• Approval processes continue to work as before
• Purchase Order, Invoice, and Expense workflows remain unchanged

The redesign focuses entirely on improving usability, navigation, readability, and efficiency while keeping the familiar DPO functionality you already know.

Questions or need help?

Our customer support is always available to help with any questions or setup assistance

Contact us

Email: support@digitalpurchaseorder.com

Support: +1 888 DPO 7254

Support Int'l: +44 20 331 88 338

Berlin Office: +49 (0)30 55 572 5956

Or book a personalized support call

We look forward to hearing from you.

Updated on: 02/06/2026